The Schedule
Float’s Schedule is your real-time hub for resource scheduling and capacity planning. It brings together your team, projects, and availability into a single, live, visual view—so you can assign work, manage your workload, and adjust plans as priorities shift.
Resource scheduling answers: Who is assigned to what work, and when?
Capacity planning answers: Does this person have the availability to take it on?
The Schedule combines both so you can confidently match the right people to the right work without overloading your team.
Resource scheduling
Resource scheduling in Float is the process of assigning the right people to the right work at the right time.
All work allocated to your team lives on the Schedule, making it the single source of truth for everything that’s planned.
On the Schedule, you can:
Allocate project work by hours per day or percentage of capacity
Drag-and-drop allocations to adjust timelines
Reassign work between team members
Split allocations across multiple people
Book time off
See non-working days, like public holidays
Instantly identify and resolve overlaps
When priorities shift, you can move, extend, reduce, or reassign work in seconds, without manually recalculating availability. The Schedule updates in real time, so changes are reflected immediately.
Capacity planning
Capacity planning in Float means understanding how much work your team can realistically take on, and ensuring no one is scheduled beyond their availability.
In Float, capacity is the total number of working hours available to a person or team for project work. Capacity takes into account:
Standard working hours and days
Existing project allocations
Approved time off
Public holidays
To ensure capacity is accurately reflected in your Schedule, you should:
Once this information is configured, the Schedule provides a complete, real-time view of:
Utilization – how much of a person’s time is allocated (scheduled)
Remaining capacity – hours still available to schedule (unscheduled)
Overtime – when someone is scheduled beyond their capacity
Capacity planning is not just about avoiding overbooking. It helps you:
Spot underutilized team members
Rebalance work across teams or departments
Identify hiring needs based on future gaps
Protect delivery timelines and prevent burnout
Customize your Schedule for clarity and control
The Schedule is highly customizable, so you can focus on what matters most to your team’s planning. Reduce noise, surface the right insights, plan faster, and make confident resourcing decisions. You can:
Color-code your projects to visually distinguish allocations across clients or workstreams
Assign roles, departments, and custom tags to your team members to quickly identify the right person based on skills, location, or seniority
Zoom by days, weeks, or months to switch between short- and long-term planning
Adjust display density (Compact, Comfortable, Spacious) to control how much detail appears on screen
Display utilization in hours or percentages, depending on your planning preference
Use a custom date range to view live utilization insights for the timeframe you want to focus on
Sort your team by capacity to identify over- or under-utilized team members
Apply filters to focus on specific people, departments, tags, or projects
Save your preferred filter combination as a personal or shared view for faster access and team alignment.