While your team's default hours and work days are set within the Company settings, you might want to have custom settings for your part-time employees or contractors.
You can set custom hours and days for individual team members in the Availability tab of their profile by selecting Part-time. This is where you can adjust a person's capacity, select their working days, and increase or decrease the working hours on specific days.
Once you change the work days/hours settings, there are two options to apply the new settings:
All past and future dates: This option impacts a person's past/future capacity. For example, reducing Thursday from 8 hours to 6 hours will add 2 hours of overtime to every previous Thursday where the person had 8 hours of tasks scheduled.
A specific date onward: This option allows you to choose a date in the past or future to apply the changes. The date must be at the start of the week (Sun or Mon based on your team's settings). Using the example above, reducing a person's capacity on Thursday from 8 hours to 6 hours starting this week will not impact any of their previously scheduled tasks.
Additional notes
If someone’s working hours are changing (for example, full-time to part-time), don’t use a start date for that. Instead, update their work days and hours and apply them from a specific date onward. The start date should reflect when a person joined your company, and the end date when they left. Generally, those should be set once. Allocations, time off, and logged time before the start date or after the end date won’t show on the Schedule or count in reports. They aren’t deleted. If you change or remove the dates, that data shows again.
A team member's schedule will appear greyed out before their start date and after their end date, indicating no scheduling is permitted then.
You can't set a person's availability to zero days and zero hours for all past and future days, but you can set it from a specific date onward.