Time tracking provides an easy way to measure how long your team spends on their assigned tasks. You can compare a person's scheduled time against their actual time to improve your team's efficiency and forecast future projects more confidently.
Click Log team from the drop-down on the Schedule to get started.
💡 Here's a tip: You can toggle between logged and scheduled hours on the Schedule using the drop-down to quickly see who hasn't logged their hours yet and get a better understanding of your team's ability to take on future work.
Tracking your team's time
Your team's total unlogged hours are displayed next to the date range selected at the top. Each person's unlogged hours are displayed next to their name.
Click a task to adjust the hours and log the time, or simply hit Log next to a person's name if the scheduled time is correct.
You can also log time for new tasks, delete tasks that are no longer relevant, or leave a note to add additional context to a task.
To log all tasks for the date range in view, hover over the hours and click Log.
💡 Here's a tip: To prevent your team from logging more time to a project, you can archive it. Archiving preserves your scheduled/logged hours and makes the project read-only.
Logging individual hours
Team members can track and manage their individual logged hours by clicking the Log my time tab on the sidebar.
A daily tally of hours logged is displayed next to each day, and the total hours logged for the week are shown in the top-right.
💡 Here's a tip: Task notes carry over from the Schedule view to make logging tasks easier. To dismiss the note before logging your hours, simply click clear.
Lock logged time
You can lock your team's logged time to prevent changes and improve reporting and billing accuracy. The Account Owner can set limits on when your team can edit their timesheets from the Lock logged time tab within the Team settings.
Select the week, month, or year option, and then enter how many days after the chosen period your team's logged hours become locked.
Compare logged hours vs. scheduled hours
The Report page gives you a true view of both the estimated time that appears on the Schedule and the actual time that your team logs.
You can view both your logged time and scheduled time in isolation, your logged and future scheduled time together, or compare logged vs. scheduled time for both your people and projects.
📝Note: Logged hours do not display in your reporting until the date they are logged has passed (e.g., tasks logged for today's date will not display until tomorrow).
To see a full breakdown of each team member's logged hours, click Time tracking while viewing your people.
Logged hours are also displayed while viewing your projects.
The table data can be sorted by the total logged percentage of a budget in addition to the total scheduled percentage of a budget.
To see the full budget picture for an individual project, just click the project in the table.
You can send your team a helpful nudge to log their time daily or weekly, depending on your preference.
The Account Owner can schedule reminder emails from the Team settings.
Individual team members can also connect to the Slack Notifications app and set their own time tracking reminders.
💡 Here's a tip: Find out more about the Slack Notifications app.
If you log time for one day of a repeating task, it doesn't affect your other scheduled tasks.
Tentative tasks don't appear in the Log team view.
Adding or removing a task from the Log team view or Log my time tab does not affect the task on the Schedule.
Marking a task complete on the Schedule does not have any impact on the equivalent task on the Log team view or Log my time tab.
Admins can edit anyone's logged time, while Project Managers can edit logged time only for projects they have edit access to.
You can type "@" followed by a person's name on any time off note to mention them. They will receive a notification via email, Slack, or mobile push depending on the person's settings.