Time tracking provides an easy way to measure how long your team spends on their assigned tasks. You can compare a person's scheduled time against their actual time to improve your team's efficiency and forecast future projects more confidently.

Click the Logged tab at the bottom of the Timeline to get started.

💡 Here's a tip: You can toggle between logged and scheduled hours on the Timeline to quickly see who hasn't logged their hours yet and get a better understanding of your team's ability to take on future work.

Logging time 

In the People view, your team's total unlogged hours are displayed next to the date range selected at the top. Each person's unlogged hours are displayed next to their name.

Click a task to adjust the hours and log the time, or simply hit Log next to a person's name if the scheduled time is correct. 

You can also log time for new tasks, delete tasks that are no longer relevant, or leave a note to add additional context to a task.

To log all tasks for the date range in view, hover over the hours and click Log.

In the Projects view, the total unlogged hours for each project are displayed next to the time range selected.

Each person's unlogged hours on the project are displayed next to their name below the project.

💡 Here's a tip: To prevent your team from logging more time to a project, you can archive it. Archiving preserves your scheduled/logged hours and makes the project read-only.

Compare Logged Hours vs. Scheduled Hours

Once a task is logged, its time is added to your Report.

The Report page gives you a true view of both the estimated time that appears on the Scheduled tab of the Timeline and the actual time that your team records on the Logged tab. 

You can view both your logged time and scheduled time in isolation, your logged and future scheduled time together, or compare logged vs. scheduled time for both your people and projects. 

📝Note: Logged hours do not display in your reporting until the date they are logged has passed (e.g., tasks logged for today's date will not display until tomorrow).

To see a full breakdown of each team member's logged hours, click the Time tracking tab from the People view.

Logged hours are also displayed from the Projects view.

The table data can be sorted by the total logged percentage of a budget in addition to the total scheduled percentage of a budget.

To see the full budget picture for an individual project, just click the project in the table.

Reminders

You can send your team a helpful nudge to log their time daily or weekly, depending on your preference.

The Account Owner can schedule reminder emails from the Team Settings. 

Individual team members can also connect to the Slack Notifications app and set their own time tracking reminders.

💡 Here's a tip: Find out more about the Slack Notifications app

Keyboard Shortcuts

  • Undo: Ctrl + Z  (PC) or Command + Z (Mac)

  • Switch weeks: Left /right arrows

  • Jump to today:

  • Change team member: Up/down arrows (Admins and PMs only)

Helpful Notes

  • If you log time for one day of a repeating task, it doesn't affect your other scheduled tasks.

  • Tentative tasks don't appear on the Logged tab.

  • Adding or removing a task from the Logged tab does not affect the task on the Scheduled tab.

  • Marking a task complete on the Scheduled tab does not have any impact on the equivalent task on the Logged tab.

  • Admins can edit anyone's logged time, while Project Managers can edit logged time only for projects they have edit access to. 

  • Team members on the go can also log their time via Float for iOS and Android.


 

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