Time tracking provides an easy way to measure how long your team spends on their assigned tasks. You can compare a person's scheduled time against their actual time to improve your team's efficiency and forecast future projects more confidently.

Click Log team from the drop-down on the Schedule to get started.

💡 Here's a tip: You can toggle between logged and scheduled hours on the Schedule using the drop-down to quickly see who hasn't logged their hours yet and get a better understanding of your team's ability to take on future work.

Tracking your team's time 

Your team's total unlogged hours are displayed next to the date range selected at the top. Each person's unlogged hours are displayed next to their name.

Click a task to adjust the hours and log the time, or simply hit Log next to a person's name if the scheduled time is correct. 

You can also log time for new tasks, delete tasks that are no longer relevant, or leave a note to add additional context to a task.

To log all tasks for the date range in view, hover over the hours and click Log.

💡 Here's a tip: To prevent your team from logging more time to a project, you can archive it. Archiving preserves your scheduled/logged hours and makes the project read-only.

Logging individual hours

Team members can track and manage their individual logged hours by clicking the Log my time tab on the sidebar.

A daily tally of hours logged is displayed next to each day, and the total hours logged for the week are shown in the top-right.

Compare logged hours vs. scheduled hours

Once a task is logged, its time is added to your reporting.

The Report page gives you a true view of both the estimated time that appears on the Schedule and the actual time that your team logs. 

You can view both your logged time and scheduled time in isolation, your logged and future scheduled time together, or compare logged vs. scheduled time for both your people and projects. 

📝Note: Logged hours do not display in your reporting until the date they are logged has passed (e.g., tasks logged for today's date will not display until tomorrow).

To see a full breakdown of each team member's logged hours, click Time tracking while viewing your people.

Logged hours are also displayed while viewing your projects.

The table data can be sorted by the total logged percentage of a budget in addition to the total scheduled percentage of a budget.

To see the full budget picture for an individual project, just click the project in the table.

Reminders

You can send your team a helpful nudge to log their time daily or weekly, depending on your preference.

The Account Owner can schedule reminder emails from the Team settings

Individual team members can also connect to the Slack Notifications app and set their own time tracking reminders.

💡 Here's a tip: Find out more about the Slack Notifications app

Additional notes

  • If you log time for one day of a repeating task, it doesn't affect your other scheduled tasks.

  • Tentative tasks don't appear in the Log team view.

  • Adding or removing a task from the Log team view or Log my time tab does not affect the task on the Schedule.

  • Marking a task complete on the Schedule does not have any impact on the equivalent task on the Log team view or Log my time tab.

  • Admins can edit anyone's logged time, while Project Managers can edit logged time only for projects they have edit access to. 

  • Team members on the go can also log their time via Float for iOS and Android.


 

Did this answer your question?