Time tracking provides an easy way to measure how long your team spends on their assigned work. You can compare a person's scheduled time against their actual time to improve your team's efficiency and forecast future projects more confidently.
Click Log team from the drop-down on the Schedule to get started.
📝 Note: You can toggle between logged and scheduled hours on the Schedule using the drop-down to quickly see who hasn't logged their hours yet and get a better understanding of your team's ability to take on future work.
Tracking your team's time
Your team's total unlogged hours are displayed next to the date range selected at the top. If you hover over it, you can see the total logged hours and the remaining unlogged hours.
Each person's unlogged hours for the selected date range are displayed next to their name. Click on any logged time suggestion to adjust the hours and log the time, or if the scheduled time is correct, click the hours next to the person's name to log time for the selected date range.
You can also create new logged time entries, delete logged time suggestions that are no longer relevant, or leave a note to add additional context to a logged time suggestion.
📝 Note: To prevent your team from logging more time for a project, you can archive it. Archiving preserves your scheduled/logged hours and makes the project read-only.
Logging individual hours
Team members can track and manage their individual logged hours by clicking the Log time tab on the sidebar.
A daily tally of hours logged is displayed next to each day, and the total hours logged for the week are shown in the top-right.
Team members can also track their time using the Time Tracking Timer.
📝 Note: Allocation notes carry over from the Schedule view to make logging time for tasks easier. To dismiss the note before logging your hours, simply click clear.
Displaying Logged Hours
By default, the logged time display will default to hours & minutes (HH:MM) e.g. 02:30 instead of decimal hours e.g. 2.5h:
Hours & Minutes (HH:MM):
Decimal:
You can switch hours & minutes (HH:MM) to decimal or vice versa from your Profile settings.
📝 Note: The displayed time on the Schedule, Project plan or Report will always be in decimal hours. If enabled, the hours & minutes (HH:MM) format will only be displayed on the Log time pages.
Automatic time logging
The Account Owner or an Admin can enable automatic time logging on the Time tracking tab within the Team settings.
Select the interval and frequency by setting how many days after the end of the week or month to automatically log time for the team. When enabled, all suggested hours will automatically be logged between 6 and 7 am in your team's timezone on the day indicated.
Lock logged time
You can lock your team's logged time to prevent changes and improve reporting and billing accuracy. The Account Owner or team members with Admin access rights can set limits on when your team can edit their timesheets from the Lock logged time settings within the Team settings.
Select the week, month, or year option, and then enter how many days after the chosen period your team's logged hours become locked.
Compare logged hours vs. scheduled hours
The Report page gives you a true view of both the estimated time that appears on the Schedule and the actual time that your team logs.
You can view both your logged time and scheduled time in isolation, your logged and future scheduled time together, or compare logged vs. scheduled time for both your people and projects.
📝Note: Logged hours do not display in your reporting for past logged time until the date they are logged has passed (e.g., tasks logged for today's date will not display until tomorrow).
To see a full breakdown of each team member's logged hours, check the Time tracking tab while viewing your people.
Logged hours are also displayed while viewing your projects. The table data can be sorted by the total logged percentage of a budget in addition to the total scheduled percentage of a budget.
To see the full budget picture for an individual project, just click the specific project in the table or use the filter at the top of the page.
Reminders
You can send your team a helpful nudge to log their time daily or weekly, depending on your preference.
The Account Owner can schedule reminder emails from the Notifications tab within Team settings.
Individual team members can also connect to the Slack Notifications app and set their own time-tracking reminders.
📝 Note: Find out more about the Slack Notifications app.
Additional notes
If you log time for one day of a repeating allocation, it doesn't affect your other scheduled allocations.
No logged time suggestions will appear for tentative allocations.
Adding or removing a logged time suggestion from the Log team view or Log time tab does not affect the allocation on the Schedule.
Marking an allocation complete on the Schedule does not have any impact on the logged time suggestion on the Log team view or Log time tab.
Editing and removing logged time suggestions via API is currently not available.
The account owner and admins can edit anyone's logged time, while Project Managers can edit logged time only for projects they have edit access to.
You can type "@" in the Notes field on a logged time suggestion to mention another team member. They will receive a notification via email, Slack, or mobile push depending on the person's settings.