People Report

Track your team's capacity and hours

Justyna Kawalec avatar
Written by Justyna Kawalec
Updated over a week ago

The People Report shows the numbers behind your team's time. On the People view of the reports, you can monitor your team’s capacity and utilization, view overtime and time off, and - if you're using time tracking features- track your team's logged hours.

People Report

To access the people report, navigate to the Report page and select People at the top left corner.

Float's People Report.

For each report, you can set the date range you'd like to cover, the people and allocations you'd like to include, and your preferred bar chart view.

Date range and chart view options on people report

All of your team's scheduled hours (billable, non-billable, tentative) are displayed in the bar chart. Hovering over the chart will reveal the numbers for that particular date range.

People report - Hovering over chart data

The summary bar shows the aggregate totals for the date range you've selected.

Summary bar of data for selected date range

People Report Data

Here's an overview of what the numbers in the report table mean:

  • Capacity

    The total working hours per day multiplied by the number of working days for each person in the selected timeframe. For example, during a work week that is Mon-Fri, 8 hours a day, the available hours will be 5 x 8 = 40 hrs. This number is then multiplied by the number of viewable people.

    📝 Note: Time off, public holidays, and custom holidays are deducted from a person's overall capacity.

  • Scheduled

    The total number of allocated hours assigned in the time period (Billable hours + Non-billable hours). The percentage figure is correlated to the Capacity Hrs.

  • Billable

    The number of allocated hours from billable projects and tasks in that period. The percentage is related to the Scheduled Hrs. This is your team's utilization.

  • Non-Billable

    The number of allocated hours from non-billable projects and tasks in that time period. The percentage is correlated to the Scheduled Hrs.

  • Unscheduled Hrs:

    The number of hours available to be scheduled. The percentage is correlated to the Capacity Hrs.

  • Time Off 

    The total number of hours of time off assigned in the time period.

  • Overtime

    The total number of hours of overtime assigned in the time period. The number is based on your team's individual daily work hours.

  • Scheduled %, Billable %

    Scheduled percentage of capacity. Can also be set to display the billable percentage of capacity or the billable percentage of the scheduled hours.

Search and filter

Your data can be filtered, expanded, and sorted however you'd like.

Select from one of your Views, apply a new filter, or type directly into the search field to filter the report data.

Filters the people report.

You can filter by multiple categories at the same time by selecting the + button to expand the search.​

Filtering with multiple categories.

💡 Here's a tip: Search by the person Me to see only your individual scheduled hours and time off.

Export your data

To export a report in CSV format, click Export in the top right corner of the page. There are three different export options to choose from.

Export your report data
  • Chart data export

People report table data
  • Table data export

  • Time tracking data export

    This option will only be visible if you are using time tracking.

Time tracking data export

Additional notes

  • Float rounds to full numbers for percentages and up by two decimal points for currency amounts.

  • Adding custom fields to the reports is currently not supported.

  • To see how your projects are performing, you can check out the Projects Report.

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