Grant access to your team for users who do not appear on Schedule

Justyna Kawalec avatar
Written by Justyna Kawalec
Updated over a week ago

Inviting a guest

Guests are users with account access who do not appear on the Schedule. You can have an unlimited number of guest users in Float who can view or edit your Schedule for free.

The Account Owner or an Admin can add a guest from the Guests tab of the Team settings. To send the invite, add the guest’s name and email address and select access rights.

Team settings. Inviting a guest.

As your team structure and scheduling needs change over time, you may want to switch a person on the Schedule to a guest profile instead. 

If you see the error "Email already in use by a person on this team. Please try another." it means that a profile on the Schedule is already linked to this email address. To add an already existing team member as a guest, you need to archive (or completely delete) them from the Schedule first, making sure their access rights and email address are removed.

💡 Here's a tip: Account Owners who do not need to have any work scheduled, can remove themselves from the Schedule by selecting Actions > Move to archive from their profile. If the Account Owner deletes their own profile from the People page, they will be made a guest on the team.

Resending the guest invite

The invite to log in for the first time expires after seven days. On the Pending invites tab, you can edit or resend the invite.

Pending guest invites.

Editing and deleting guests

You can edit or remove any of the guests from the Guests tab in Team settings.

With time, as your team grows, you may want to start scheduling for your guest team members as well. When adding a new person to the Schedule, you might come across the "Email already in use by a guest on this team. Please try another." message. To add a user who has previously been a guest on your team to the Schedule, you first need to remove them from the Guests list.

Removing a guest.

Looking to learn more about access rights? Check our video guide here!

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