Staying up to date with the latest changes to your team's schedule is important no matter your role in Float. There are several notification options available to ensure that your team never misses a beat.
On top of team notifications, each team member can set up their personal notifications by clicking on the profile icon in the bottom left corner of the page and selecting Notifications.
There are several notification triggers that you can enable:
Email me... notifications
My weekly schedule
The schedule email delivers a copy of your schedule directly to your inbox and gives you a clear picture of what your work looks like. The individual allocations, time off, and project milestones are all included in the email. Project Owners can see their team's time off listed as well.
📝Note: The schedule email is turned on by default. The Account Owner can manage these settings from the Notifications tab within the Team settings. If your Account Owner sets the email reminder frequency to Never, you will not be able to sign up to have the weekly schedule emailed to you.
A weekly reminder to log time
If your team uses Time Tracking, you can set up automatic reminders to log your time. They are being sent out by 7 am in the selected time zone.
📝Note: By default, the time-tracking reminder emails are disabled.
Notify me when... notifications
Allocations assigned to me are updated
You will receive a notification whenever a new allocation is scheduled or something you're working on is changed in the remaining current week. Tentative allocations are not included in notifications, but once a tentative allocation is changed from tentative to confirmed, you'll be notified.
Allocations on any projects I own are updated
Whenever an allocation change occurs on a project that you are the owner of, you will receive a notification. This applies to allocations that are completed, ongoing, or scheduled in the future.
Anyone on a project I own schedules time off
Whenever time off is scheduled or changed by a person who is part of a project team that you are the project owner of, you will receive a notification. This applies only to time off that is scheduled in the future.
Anyone in the team I manage schedules time off
Whenever anyone that you manage requests or schedules time off, you will receive a notification. This applies only to time off that is scheduled in the future.
💡Here's a tip: After the first notification (sent after approximately 15 min if you are not logged into Float), subsequent emails are sent after 1, 2, 4, 6, and 8-hour intervals if you remain offline. The maximum number of notifications sent per day is 6.
In-app, email, & mobile push notifications
When a new notification is available, a dot appears next to the Notifications bell icon in the bottom left corner of the page to let you know there is an update.
If you're not online at the time or don't click the icon, you will receive an email notification with all the latest changes after approximately 15 minutes.
Additionally, if you have the Float mobile app installed, you will receive a push notification to your device.
In any Notes field within Float (like a project, time off request, or allocation), you can type "@" followed by a person's name to trigger a notification.
The person is then notified in-app (if online), via email, Slack, or mobile push, depending on their individual settings.
Using @mentions is a great way to grab a teammate's attention!
Each team member can connect their Slack to Float to receive schedule updates and log time reminders on Slack directly. Find out more about Slack notifications here.