Stay up to date with your team's work

Justyna Kawalec avatar
Written by Justyna Kawalec
Updated over a week ago

Staying up to date with the latest changes to your team's schedule is important no matter your role in Float. There are several notification options available to ensure that your team never misses a beat.

Notification settings

On top of team notifications, each team member can set up their personal notifications by clicking on the profile icon in the bottom left corner of the page and selecting Notifications. 

Personal notification settings.

There are several notification triggers that you can enable:

Personal notifications settings.

Email me... notifications

My weekly schedule

The schedule email delivers a copy of your schedule directly to your inbox and gives you a clear picture of what your work looks like. The individual allocations, time off, and project milestones are all included in the email. Project Owners can see their team's time off listed as well.

Weekly schedule email.

📝Note: The schedule email is turned on by default. The Account Owner can manage these settings from the Notifications tab within the Team settings. If your Account Owner sets the email reminder frequency to Never, you will not be able to sign up to have the weekly schedule emailed to you.

A weekly reminder to log time

If your team uses Time Tracking, you can set up automatic reminders to log your time. They are being sent out by 7 am in the selected time zone.

📝Note: By default, the time-tracking reminder emails are disabled.

Notify me when... notifications

Allocations assigned to me are updated

  • You will receive a notification whenever a new allocation is scheduled or something you're working on is changed in the remaining current week. Tentative allocations are not included in notifications, but once a tentative allocation is changed from tentative to confirmed, you'll be notified.

Allocations on any projects I own are updated

  • Whenever an allocation change occurs on a project that you are the owner of, you will receive a notification. This applies to allocations that are completed, ongoing, or scheduled in the future.

Anyone on a project I own schedules time off

  • Whenever time off is scheduled or changed by a person who is part of a project team that you are the project owner of, you will receive a notification. This applies only to time off that is scheduled in the future.

Anyone in the team I manage schedules time off

  • Whenever anyone that you manage requests or schedules time off, you will receive a notification. This applies only to time off that is scheduled in the future.

💡Here's a tip: After the first notification (sent after approximately 15 min if you are not logged into Float), subsequent emails are sent after 1, 2, 4, 6, and 8-hour intervals if you remain offline. The maximum number of notifications sent per day is 6.

In-app, email, & mobile push notifications

When a new notification is available, a dot appears next to the Notifications bell icon in the bottom left corner of the page to let you know there is an update.

Bell notification icon.

If you're not online at the time or don't click the icon, you will receive an email notification with all the latest changes after approximately 15 minutes.

Notification email.

Additionally, if you have the Float mobile app installed, you will receive a push notification to your device.

Mobile app notification.

@mention notifications

In any Notes field within Float (like a project, time off request, or allocation), you can type "@" followed by a person's name to trigger a notification.

@metion notification in the Notes of the allocation menu.

The person is then notified in-app (if online), via email, Slack, or mobile push, depending on their individual settings.

Using @mentions is a great way to grab a teammate's attention!

@mention notification email.

Slack notifications

Each team member can connect their Slack to Float to receive schedule updates and log time reminders on Slack directly. Find out more about Slack notifications here.

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