Google Calendar

Sync your Google Calendar with Float

Justyna Kawalec avatar
Written by Justyna Kawalec
Updated over a week ago

With the Google Calendar integration, you can automatically import your calendar events to Float, export your Float items to Google Calendar, or do both using our two-way sync.

Once you connect your account, allocations and events will be automatically synced in Float/Google as they are created.

Set up Google Calendar integration

  1. To connect to Google Calendar, you must appear on your team Schedule. At the bottom-left of any Float window, click your profile icon and select Calendar integrations.

    Personal settings. Calendar integrations.

  2. Click Connect to log into your Google account. On the next page confirm with Allow to authorize Float's access to your Google account.

    Calendar integrations. Connect screen.
  3. Check the Send your calendar events to a Float project to import your calendar events to Float, the Send items from your schedule to a Google Calendar to export your Float items to Google—or do both!

    Sync Google Calendar.
  4. Click Save to start syncing Float and Google Calendar.

Import your Google events to Float

Choose the calendar you want to send to Float, the events you'd like to import, and the project you want them assigned to.

Sync Google Calendar.

💡Here's a tip: While your Google Calendar events can only be imported to a single Float project at a time, you can change the project that an individual event belongs to and optionally link it to a task once it is in Float. Simply click on the event on the Schedule and select a different project. The event will remain synced with Google Calendar.

You can select the Choose specific events option if you don't want all of your events added to Float. Type in a single word to filter out any events that contain that word in the event name.

Sync Google Calendar.

📝Note: When using the Choose specific events filter, the word must contain: alphanumeric characters, no spaces or special characters, and be between 3 and 20 characters long.

Check the Hide event titles from notes box to prevent others from seeing the details of your imported events.

Hide event titles from notes.

📝Note: When the Hide event titles from notes box is checked, event names are editable, but notes are not.

The sync icon at the top of each event makes it clear which ones are synced from Google. To stop syncing individual events, open the task menu and click Unsync at the top.

Synced meeting.

Export your Float allocations to Google Calendar

You can also send your Float allocations to Google Calendar. Select the allocations you want to send from Float and the calendar you want to send them to.

Sync Google Calendar. Export Float items to Google Calendar.

You can choose between All confirmed allocations and time off, and All confirmed + tentative allocations and time off.

Export Float allocations.

📝Note: Allocations and time off without a specific time in Float are exported as all-day events to Google Calendar.

Additional notes

  • Google event times are synced to the time zone set in the Team settings.

  • Recurring events are treated as repeating allocations in Float if they match one of the available repeat allocation options. All other recurring events will be imported as individual allocations.

  • All-day events are not imported to Float.

  • The Out Of Office or the Focus Time that is set for a few hours a day is treated as an event and it is imported to Float.

  • If no end date is set for a recurring event, an end date is set three years from the date of import in Float.

  • Events scheduled overnight in Google (e.g., 10 p.m. - 1 a.m.) will display on the first day within Float with no crossover into the next day.

  • Google descriptions are imported to the maximum number of characters supported in Float (250). Any additional characters will not be displayed.

  • Events are imported from 2 months before the import date to 3 years after the import date.

  • Only events from the default calendar group are imported into Float. Public shared folders will not be imported.

Did this answer your question?