Jon Palustre avatar
Written by Jon Palustre
Updated over a week ago

On February 29th, 2024 our Float integration with QuickBooks will be discontinued. All affected customers have been contacted directly and any data already imported to Float will remain intact. Please get in touch if you need any support with this.

QuickBooks Online helps businesses manage and pay bills, run payroll for their team, and track their ongoing projects.

This integration makes it easy to sync your QuickBooks employees, customers, and projects for scheduling in Float. You can also send any hours logged in Float with time tracking back to QuickBooks as time entries for more efficient invoicing.

Get connected

As the Account Owner, navigate to your Team settings, select the Integrations tab, and click Allow to access your QuickBooks account.

Quickbooks integration set up screenshot

All of your existing employees and projects will be imported to Float by default. To specify the employees and projects that are imported, click Select.

💡Here's a tip: To import an existing project later, click Select projects and check the box next to the project you want to add. You can remove individual projects by unchecking the box.

Project import menu screenshot

Check the box under Float Time Tracking if you want your team's logged hours sent back to QuickBooks as time entries.

Float Time Tracking option screenshot

Schedule your projects

Once your employees and projects are synced from QuickBooks, you can start adding tasks to the Schedule.

Allocating tasks and project

Your QuickBooks people and projects are easy to identify in Float by the synced icon located next to their name.

Projects view screenshot

Time tracking

Whenever a synced team member logs their hours in Float, those hours are instantly sent back to QuickBooks as time entries, where they can be used to process payroll or for other tracking purposes.

📝Note: The Send Float logged time to QuickBooks box must be checked within your integration settings to export logged time.

time tracking screenshot
Quickbooks time log screenshot

📝Note: Once a Time log has been created for a Task from an integration from Quickbooks (QB), users will no longer be able to update the Project/Phase/Task.

If you need to correct a mistake, the time log will need to be deleted and a new Task dragged in from the sidebar.

  • Hours & Date can continue to be updated

Additional notes

  • Projects, people, and tasks created in Float are not synced to QuickBooks.

  • All existing/future projects and people are imported by default. You can change your import settings from the Integrations menu.

  • Employee bill rates are imported to Float as hourly rates. Display names and email addresses are not imported.

  • All QuickBooks projects are assigned to the Float Account Owner.

  • To disconnect the integration, click Edit > Disconnect QuickBooks. You can choose to keep the employees and projects you've imported in Float or archive them.

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